The Williams College Office of Human Resources seeks an energetic, collaborative, and customer service-oriented professional to serve as a key member of the HR team. Reporting to the Assistant Director of Human Resources, the Employment Manager provides operational leadership for and management of recruitment, outreach, and employment operations for all staff at Williams. The Employment Manager will also have the opportunity to serve as Project Lead for recruitment- and employment-related aspects of our upcoming migration to a new cloud-based HRIS and talent management system. This is a highly collaborative role that involves direct contact with employees and stakeholders across the College, and external partners in the broader community.
Under the general direction of the assistant director, the employment manager plans, organizes, and manages human resources functions with an emphasis on recruitment and selection, broad outreach to potential applicants and community partners, and internal employment operations such as position changes, re-organizations, temp and term employees, and more.
Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion. Applicants should highlight relevant experience with supporting a diverse employee community and involvement in diversity recruiting practices.
Responsibilities include but are not limited to:
- Provide general support and guidance to hiring managers in the recruitment process, with a focus on supporting diversity and inclusion efforts. Advise hiring managers at each step.
- Meet with managers to confirm position data and review position description.
- Draft and/or edit job ad/postings.
- Research media outlets for circulation and/or consult with ad agencies.
- Facilitate job postings in PeopleSoft and monitor applicant experience in Candidate Gateway
- Provide interview training, design and develop tools to guide managers through hiring and selection decisions, including interview questions/skills tests and writing exercises, and equal employment opportunity and inclusiveness guidelines.
- Review applicant pools, seeking feedback from managers through the process.
- Analyze recruitment and employment data for trends, red flags, etc.
- Conduct interviews, individually or with search committees.
- Communicate with applicants on salary/pay, benefits, inquiries, and more.
- Make recommendations for salary in consultation with the Asst Director.
- Extend and negotiate offers.
- Represent the college at local and regional job fairs and more broadly in the community.
- Maintains position and employment data in PeopleSoft
- Manage all non-student temp hires, music instructors, dining services staff, etc.,
- Determine background check applicability and pay rates.
- Work with managers to determine employer vs. contractor status.
Compliance and reporting:
- Manage advertising budget for all staff recruitments; monitor effectiveness of recruitment strategy and oversee billing.
- Maintain a current and thorough knowledge of all federal and state laws and regulations governing employment, as well as all College policies and practices. Interprets and monitors employment regulations for the purpose of ensuring compliance. (e.g. EEOC, Wage and Hour, Harassment, ADA, Discrimination, etc.)
- Facilitate new hire background record check process. Review completed reports and work with the Assistant Director to facilitate the adverse action process when needed.
- Participates in new employee weekly orientation program, works closely with the HR Coordinator and Benefits Specialist.
- Along with other members of the HR team, present at quarterly group orientation “Get Connected”
- Bachelor’s degree or equivalent with two to five years or more of related experience, or an equivalent combination of education and experience.
- Knowledge of federal, state and local laws and ordinances governing recruitment, employment and equity for faculty and staff.
- Effective written and verbal communication skills, including the ability to address groups
- Recruitment, selection, retention and training techniques. Experience with recruitment technology platforms and applicant tracking systems is required.
- Excellent organizational skills including effective time management and timely follow up. Ability to prioritize and manage multiple demands.
- Understanding and commitment to building a diverse and inclusive community, and the ability to work confidentially and professionally with a diverse population are essential.
- An “out of the box” mindset with a proactive eye for continuous improvement.
- Ability to work independently and as a contributing member of a team.
- A demonstrated customer service or service leadership approach and mindset.
- Outstanding listening and influencing skills and the ability to cultivate trust and credibility among various constituencies.
- Exceptional problem-solving skills with strong attention to detail; keen ability to multitask and prioritize work deliverables as needs evolve.
- Familiarity with PeopleSoft or other human resources systems is preferred.
For optimal consideration please submit resume materials by April 19, 2020. Review of applications will continue until the position is filled. Job group 2-E.
Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.
Williams College is a coeducational liberal arts institution located in the Berkshire Hills of western Massachusetts with easy access to the culturally rich cities of Albany, Boston, and New York City. The college is committed to building and supporting a diverse population of approximately 2000 students, and to fostering an inclusive faculty, staff, and curriculum. Williams has built its reputation on outstanding teaching and scholarship and on the academic excellence of its students. Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive.