HR Coordinator

JOB SUMMARY:
The Human Resource (HR) Coordinator role aids with and facilitates the human resource processes for the company. This role provides administrative support to the human resource function as needed, including payroll, record-keeping, file maintenance and HRIS accuracy. The HR Coordinator administers employee health plans and acts as liaison between employees and insurance providers. This position involves resolving HR problems and ensuring positive outcomes with respect to employee relations. The HR Coordinator ensures that policies and procedures are administered in accordance with federal and state regulations and that plan provisions are followed.

REPORTS TO: Director of Finance & Administration
DIRECT REPORTS: None

ESSENTIAL FUNCTIONS:

  • Responsible for Human Resources Information System (HRIS) and its accuracy
  • Runs weekly payroll and expenses
  • Coordinates and administers benefits administration including third-party management
  • Administers Human Resource policies, procedures, laws and standards for new and existing employees including the Employee Handbook
  • Maintains accurate and up-to-date human resource files & records, including job descriptions, as well as documentation including corrective disciplinary actions logs
  • Orchestrates the onboarding processes including drug, background and reference screenings
  • Manages the off boarding process, ensuring security of company data and records
  • Compiles and tracks paperwork for staff members for all regulatory leaves of absence
  • Partners with managers on training and development including monthly reporting
  • Collaborates with senior leaders to develop, administer and oversee a mentoring program
  • Assist Corporate Recruiter on recruitment and retention needs
  • Supports and drives effective employee relations
  • Responsible for upholding confidentiality of all employee matters
  • Conducts periodic reviews of payroll, benefits or other HR programs and recommends process improvements
  • Ensures successful vendor relationships
  • Oversees accuracy of daily timesheet and expense report entries for payroll processing
  • Other duties as required

SOFT SKILLS & ABILITIES:

  • Excellent verbal and written communication skills
  • Current understanding of human resource principles, laws, practices and procedures
  • Maintain an approachable and open demeanor to nurture our company culture
  • The ability to manage multiple priorities simultaneously
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient with Microsoft Office Suite, SharePoint or related software
  • Excellent organizational skills and attention to detail
  • Ability to stay grounded when working with different types of personalities
  • Desire to embrace and grow with new technologies and processes
  • Maintains the integrity and confidentiality of human resource information
  • Energetic, enthusiastic and results orientated

EDUCATION, EXPERIENCE, & KNOWLEDGE:

  • Bachelor level degree or 5 years equivalent experience in HR
  • HR Compliance experience a must
  • Paylocity Payroll experience preferred
  • HRIS experience
  • SHRM-CP certification preferred

WORK ENVIRONMENT/PHYSICAL DEMANDS:

  • Use of computer and office equipment
  • Ability to remain calm in stressful situations
  • Performs all administrative functions expected at this level
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