Human Resources Assistant

LSI Solutions, a medical device manufacturing company in Victor, New York has doubled in size in the past (7) years and has a staff of over (400) employees.

Join the Human Resources Team at LSI Solutions in the company mission:
“Our customer is ultimately a patient.
Our technology challenges human illness.
Our mission is to lead the world in surgical innovation through product development and sales.”
We have the following immediate opportunity.

POSITION TITLE: Human Resources Assistant

JOB SUMMARY: This position will provide administrative support (e.g., HR communications, recruiting/onboarding, recordkeeping, file maintenance) to the Human Resources Department. Assist the HRD to build and strengthen relationships that support the development of people and overall employee engagement.

Provide administrative support to the Human Resources Department, including preparing letters, memoranda, and other correspondence; making copies, filing, scanning, and other administrative functions.
• Assist with recruiting activities, including creating job postings, screening resumes, conducting phone screens, scheduling and coordinating interviews, and tracking candidate status updates through the interview and hiring process.
• Prepare offer letters and supporting documentation for internal and external candidates, including benefit information
• Plan and schedule new hire orientation sessions.
• Ensure sessions are running on time and smoothly.
• Facilitate portions of the sessions and evaluate effectiveness of the program.
• Collect onboarding paperwork on first day of employment ensuring completeness and accuracy.
• Coordinate new employee notifications, setup files and paperwork, input new employees into ADP and complete orientation preparation.
• Process and maintain personnel records including I-9 files in accordance with state and federal laws.
• Assist in off-boarding activities including creating separation packets, filing unemployment information and conducting exit interviews, as needed.
• Answer employee questions/requests across all HR subjects.
• Process Human Resources, staffing and benefit related bills and invoices.
• Assist in maintaining Lactation Room and issue keys upon request.
• Assist with the creation of credentialing documents for the Sales & Marketing teams as needed.
• Update company communication boards.
• Assist Sr. Human Resources Manager with various research projects and/or special projects.
• All other duties as assigned.

EDUCATION & EXPERIENCE
• A.A.S. degree in Business Administration, Human Resources or similar field required.
• 2-5 years Human Resources experience in an administrative capacity required.
• Experience in a manufacturing environment a plus.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong interpersonal skills.
• Customer service skills.
• Effective written and verbal communication skills.
• Effective presentation skills.
• Excellent computer skills, including Word, Excel, PowerPoint and Outlook in a Microsoft Windows environment.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Ability to multi-task, work independently and/or with a team, attention to detail, and meet deadlines.
• Effectively interpret and present numerical data; HR metrics.
• Knowledge of HRIS, ADP preferred.
• Positive, can do attitude.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Regularly required to talk or hear.
• Largely a sedentary role.
• Ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

LSI SOLUTIONS® is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic.

Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran

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